EDI – Electronic Transfer of Data

EDI is an efficient way for companies to transfer various types of information electronically. Here’s a quick guide to what EDI means, what purposes companies can use EDI for, and how PostNord’s use of EDI can help you as a business owner.

For more information and advice for online traders, se our e-commerce page.


What does EDI mean?

EDI is an abbreviation of Electronic Data Interchange, meaning electronic transfer of information.

In a business context, EDI as a method is used to send invoices, order confirmations, warehouse numbers, delivery notifications and other similar types of information between different parties. Documents sent by EDI are sent fully electronically.

Data transfer between companies – how EDI works

EDI means that the information to be transferred – for example an invoice or order confirmation – is sent in a structured, electronic format. For EDI to work, the format must be compatible with and readable by the IT system of both parties – the sender as well as the receiver.

EDI can be described as a type of standardized system integration that partly connects external parts to each other, and partly integrates internal data systems.

Also read: Automate your e-commerce

The advantages of using EDI

Electronic transfer of information is advantageous in many ways:

  • EDI is significantly faster than regular post.
  • It’s more cost effective.
  • Paperless communication is better for the environment.
  • It helps with import and export.
  • EDI reduces the risk of errors.
  • It improves the service toward customers and/or suppliers.

PostNord and EDI

PostNord offers an EDI system that companies can use to send electronic invoices and order specifications. Our modern system solution supports electronic transfer of data in a range of standardized formats – including SVEfaktura 1.0 for EDI invoices, and EDIFACT INVOIC D93A for specifications.

How PostNord’s use of EDI can help you as a business owner

With our innovative and secure EDI solution, you as a business owner can make your business more efficient and optimize the conditions for better profitability.

By using our system you can send and receive EDI invoices and specifications in the format you want – quick, safe and with the smallest possible error margin.

PostNord’s solution for EDI invoices is available to all agreement customers. So implement the system integration you need to fill out an EDI application form – we’ll handle the rest. We ensure that the integration is created in the way and format you choose. Simple, efficient and super convenient.

Speaking of agreement customers – did you know that there are many smart features and services for businesses in PostNord Portal Business? This includes, for example, Skicka Direkt/Send Parcels, Post office box and Track & Trace - just to name a few.

Learn more about our Business portal and create an account for your company.

Frequently asked questions about EDI

Are EDI invoices cheaper than paper invoices?

Yes, EDI invoices are significantly cheaper to generate, administer and send compared to traditional paper invoices.

How long has EDI been around for?

EDI has been used as a standardized solution for transferring data in e-commerce since the early 1980’s.

Who can use PostNord’s EDI invoice service?

All businesses who have signed a customer agreement with PostNord can apply for EDI invoicing. The application is submitted via an electronic form on our website.