What is a waybill?

A waybill, sometimes called a bill of lading, is a document sent when a product is being shipped. A waybill includes information about the number of parcels, weight and measurements, address of the receiver, and so on.

A waybill is also a form of proof that shipping has been agreed between the sender and receiver. For the receiver, it can also serve as a form of order confirmation (even though an order confirmation is usually sent when an order is placed).

The importance of a waybill

A waybill includes information required for the order to end up in the right place, when shipping internationally as well as within Sweden.

If the product is sent from abroad, the waybill is checked by customers who decide if the parcel can continue on its journey. At this stage, any relevant taxes are also added.

As a business owner it’s easier to use one system for all types of shipping. By using automated features you can, for example, pre-program shipping labels using the sender’s address and standard sizes for various types of parcels, etc. It should also be easy to create, print and check all waybills.

The responsibilities of the sender

As the sender, it’s important that you carefully fill out the details of the waybill in the right way. This is also true for the shipping list, which serves as a receipt stating that the shipping company has received everything included in the shipment.

The barcode is also important to point out, as the text on the waybill is not sufficient information. A clearly visible barcode is required. It should not be covered, making it unreadable.

The following details should be included on the waybill

  • Name and address of the sender/receiver: company/private individual
  • Parcels: Number of parcels/units
  • Contents: For customs and for sensitive substances
  • Fragile items: For sensitive products
  • Weight: Per parcel or total weight
  • Volume. Parcel length, width and height
  • Delivery notice: Specific instructions (entrance code, floor)
  • Parcel type: The type of parcel (rube, box, bag)
  • Payment: Who pays for shipping?
  • Shipping/transport company: Name of the shipping company

Send trackable shipments with PostNord

At PostNord we assume you want to track your shipments, which is why we offer a tracking tool called Track & Trace. It’s a smart and time saving tool which keeps track of all your incoming and outgoing shipments – from registration to delivery.

Advantages of the PostNord tracking tool

  • Automated notifications in case of delays
  • Automated notifications in case of a failed delivery
  • No need to worry about lost parcels
  • You avoid additional costs with PostNord Business Portal
  • The shipment is trackable by all parties
  • Only parcel ID or name of the receiver is required for accurate tracking
  • The delivery details are changeable

Frequently asked questions about waybills

What details should a waybill include?

The name and address of the receiver and sender, number of parcels and weight and measurement, specific instructions, type of parcel, and payment details.

What is the purpose of a waybill?

The purpose of the waybill is to ensure that all shipments arrive on time at the correct addresses. The transport company, receiver and customs staff all need accurate information. This information is available on the waybill.

Can PostNord print waybills?

You can create waybills and instructions in your own system via EDI (Electronic Transport Instructions), both for parcels and pallets. Printing of EDI is done in XML or EDIFACT format.